APPLICANT PRIVACY NOTICE

Who are Enstar Group?

Enstar Group (“Enstar”, “We”, ”Us”, or “Our”) is a leading Insurance Group that provide innovate insurance solutions through our network of group companies. Our companies are positioned across the world’s major insurance hubs spanning Bermuda, the USA, London, Continental Europe, and Australia. The entity to which you apply to is the Data Controller of your Personal Data.

We take Data Protection and privacy very seriously and we will undertake to keep your Personal Data secure and confidential. We will not rent or sell your data, and only process your data for the purpose intended.

As a firm with a global presence, we are subject to varying requirements for Data Protection legislation in the jurisdictions that we operate, and this notice does not relieve, or remove, our responsibilities under applicable law.

Categories of Personal Data

We collect the following Personal Data when you apply at Enstar:

  • Full Name, Contact Details (Address, Postcode, Phone Number and Email Address);
  • Professional and Educational qualifications;
  • Language skills;
  • Eligibility to work in the country you are applying;
  • Information about the reason for your application at Enstar;
  • Information from your LinkedIn profile (if you decided to use your LinkedIn profile as a CV);
  • Identity information such as passport, and driving licence; and
  • Any other information you provide in your CV, cover letter, and the documents you choose to upload.

We may collect the following special category or sensitive data:

  • Health information if its relevant to the role and should you decide to disclose it;
  • Background check information, if its relevant to your role, and we are legally obligated to check. This may include Criminal Records data and Credit Reference data;
  • Biometric data such as photographs for identification purposes;
  • You my also be asked to supply Equal Opportunities Information. This is not mandatory and if you don’t provide it, it won’t affect your application.

The provision of Personal Data is necessary to enable Enstar to decide as to whether an employment contract will be concluded with you (hiring decision).  The provision of Personal Data by you is voluntary. We may also collect some of the above data from agencies or social media if you apply for a role through any of those channels.

Reasons for processing your data

We process your Personal Data to the extent permitted or required under applicable law, for the following purposes:

  • To determine your suitability for the position you are applying for as part of the application process;
  • To progress your application for the purposes of offering you an employment contract;
  • To provide you with offers for other positions that may be of interest for you (if you provided consent);
  • To protect the legal interests of Enstar (e.g., as required to defend against legal claims);
  • To contact you to progress your application;
  • To contact you to provide feedback on our process.

We process any special category or sensitive data you supply to us:

  • To comply with legal or regulatory obligations under national laws applicable to Enstar and to safeguard any applicable rights;
  • To make accommodation for any health-related issues you choose to volunteer to us.

We will not share your information with third parties for marketing purposes.

Conditional Offer

If we make a conditional offer of employment, we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We must confirm the identity of our staff and their right to work in the in the country of application, and seek assurance as to their trustworthiness, integrity, and reliability.

You must therefore provide:

  • proof of your identity;
  • proof of your qualifications;
  • a criminal records declaration to declare any unspent convictions;
  • A background check which may include a Criminal Record check if required;
  • We’ll contact your referees, using the details you provide in your application;
  • We’ll also ask you about any reasonable adjustments you may require for the purposes of employment.

If we make a final offer, we’ll also ask you for the following:

  • bank details – to process salary payments;
  • emergency contact details – so we know who to contact in case you have an emergency at work.

Lawful basis

We process your Personal Data described above based upon the following lawful basis;

  • Processing of your data is necessary for the performance of a contract of employment;
  • Processing where we ask for may also be based upon your consent.

We process your special category data based upon the following lawful basis:

  • Processing of your data is necessary to comply with our legal obligations;
  • Processing is necessary to meet our obligations for the purposes of employment;
  • Processing is necessary to safeguard any applicable fundamental rights of employment.

Your Rights

Under certain circumstances, the law gives you the right to:

  • Ask for access to your personal information (commonly known as a "data subject access request" or "SAR"). It gives you a copy of the personal information we hold about you and lets you check we are processing your data as we should;
  • Ask to correct the personal information we hold about you. For example, it may be incomplete or inaccurate;
  • Ask for your personal information to be deleted (also known as the 'right to be forgotten'). It means you can ask us to delete or remove personal information where there is no good reason for us continuing to process it;
  • Object to the processing of your personal information in certain situations for example if you believe the information being processed may cause you harm;
  • Ask for the processing of your personal information to be restricted. You can ask for this, for example if you want us to confirm its accuracy or confirm the reason for processing it;
  • Right to withdraw consent – in the circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time;
  • In case of complaints, you also have the right to lodge a complaint with the competent supervisory authority. For individuals located in the UK or EEA, this would be to the Member State of your habitual residence or location of the alleged infringement of GDPR.

Automated decision making

We do not make hiring decisions based on automatic decision making. Final recruitment decisions are made by hiring managers and members of our recruitment team.

If you wish to exercise your data subject rights or if you have any other questions concerning this Notice, please submit your request to [email protected] 

Transfers of your data

We may share your Personal Data, if necessary, between any members of group companies on a need-to-know basis which include, Australia, the USA, Bermuda, Europe, and the United Kingdom. We will ensure the highest level of Data Protection within the group which include EU model clauses for UK and EU citizens.  

We may also share your data with our trusted sub-contractors for the purposes of processing your application and restrict onwards transfer. If we engage with sub-contractors, we will ensure that your data has the same high level of Data Protection as we ourselves undertake.

Government agencies and entities receiving your Personal Data as required by law may process your Personal Data as Controllers for their own purposes.

Retention Period

Personal Data processed for employment application purposes, will be stored only as long as necessary during the application process and a subsequent reasonable period (taking into account statutory limitation periods) as required or permitted under applicable law (e.g. as necessary to defend against claims in relation to the application process, or to comply with Enstar’s obligations regarding data retention as established in the applicable laws).  If a judicial or disciplinary action is initiated, the Personal Data may be stored until the end of such action, including any potential periods for appeal, and will then be deleted or archived as permitted by applicable law.

With your consent we may keep your data in an applicant pool to offer you employment opportunities in the future;

Your Personal Data will not be kept in a form that allows you to be identified for any longer than is reasonably considered necessary by Enstar for achieving the purposes for which it was processed or as it is established in the applicable laws related to data retention periods.  Enstar may keep anonymised data - i.e., data that does not allow you to be identified, for internal statistics purposes and for purposes to improve our recruitment process.

If you wish to exercise your data subject rights or if you have any other questions concerning this Notice, please submit your request to [email protected]